Tender Software FAQ

Suppliers and contractors who bid on GeM, CPPP and state portals usually start with QuickBid. QuickLens adds past bid results, L1 prices and competitor intelligence. QuickManpower is for GeM manpower tenders, QuickOEM for manufacturers selling through resellers, QuickTakeoff for BOQ and quantity estimation, and QuickProcure for government buyers.

Supported tender portals include GeM, CPPP, state e-procurement portals and PSU portals, with alerts based on your keywords, categories and locations. For GeM-specific answers, see the GeM bidding FAQ under the QuickBid and QuickManpower topics.

Fill in the form at the bottom of this page, call +91 91125 67888 or email support@quickbid.co.in. We reply within one business day.

Yes. Share a recent tender or RFP when you book, and we will use it in the demo so you can see how AI tender analysis works on your own documents.

Both. QuickBid runs as SaaS, and we can discuss a dedicated deployment if your organisation needs one.

QuickBid runs on a pay-as-you-use model with QB Coins and no mandatory subscription, so tender software pricing follows the AI tasks you actually run. We can talk through pricing for your team on a demo.

Yes. QuickBid protects tender documents with AES-256 encryption, secure cloud architecture, access controls and role-based permissions. If data security, tender software hosting or storage rules matter to your organisation, ask us about a dedicated deployment.

Yes. Consultants and advisory firms without their own software product can join our marketing partner program, introduce clients and earn a referral commission. See the Partner Program page.

QuickBid is AI-powered tender management software that businesses in India use to automate government tender workflows. It helps you discover tenders, analyse RFP documents, generate compliant bid submissions, track outcomes and manage post-award activities within one centralised tender management system.

QuickBid is built for MSMEs, enterprises, OEMs, distributors, contractors, consultants and bid teams that take part in government or institutional tenders. It works as bid management software across India, on GeM, CPPP and state portals.

QuickBid supports the full lifecycle: tender discovery and alerts, document organisation, RFP analysis, bid preparation (including GeM bid automation), submission tracking and EMD/PBG follow-ups.

QuickBid scans major procurement portals for GeM bids, CPPP tenders and state e-procurement tenders, and delivers alerts based on user-defined keywords, categories, ministries, departments, industries and geographic preferences.

Yes. Users can create multiple company profiles and maintain structured document libraries for statutory, technical, product, and bid-related files.

The tender management software sends automated notifications via dashboard, email and messaging channels for milestone events including corrigendums, pre-bid meetings, and submission deadlines.

QuickBid’s AI tender analysis software reads complete RFP documents and extracts eligibility requirements, compliance conditions, risks, contradictions and summaries for faster decision-making.

It is an AI-generated evaluation that assesses feasibility, compliance readiness, resource requirements and potential success probability to support your Go/No-Go tender decision. It also works as a tender eligibility checker before your team commits resources.

Yes. QuickBid detects legal, technical, and financial risks as well as conflicting clauses or unclear specifications that may impact bid compliance.

QuickBid compares engineering drawings with textual specifications to identify dimensional or material inconsistencies and highlight potential compliance issues.

QuickBid’s tender document automation extracts annexures and schedules from RFPs, preserves formatting, autofills bidder data and generates complete submission-ready bid documents. It takes bid submission automation up to the final step: your team reviews and submits every bid.

Yes. QuickBid’s tender management software sends updates on evaluation results, bid status changes, and relevant tender activity through automated alerts.

QuickBid monitors deposit timelines, provides reminders and generates request letters to help recover funds efficiently. EMD calculation follows the terms of each tender; QuickBid tracks the amount, validity and refund status.

QB Coins are usage credits used to access AI-powered features such as document analysis, extraction, bid preparation and GeM bid automation within the platform.

Users spend QB Coins only when they run AI tasks or generate reports. There are no mandatory subscriptions, and usage can scale based on business needs.

No. QB Coins remain available for use without expiration limits.

QuickBid uses AES-256 encryption, secure cloud architecture, access controls and monitoring mechanisms to protect the tender documents and data stored in its tender management system.

Yes. Enterprise deployments can integrate private storage environments, enabling full ownership and control over tender data while using platform capabilities.

Access is restricted to authorized users configured through role-based permissions, ensuring controlled visibility and data governance.

QuickLens is GeM bid analysis software that uses GeM historical bid data to help suppliers analyse competitor pricing, government buyers, missed tenders and market share across GeM and eProcurement.

QuickLens is GeM bid analysis software for manufacturers, OEMs, distributors, resellers, bid managers, business heads and tender consultants who sell to government buyers.

GeM bid results and historical eProcurement tender data, so GeM bid analysis and eProcurement data analytics sit in one place. You can view them together or separately.

It gives you GeM bid price analysis for each tracked product, drawn from GeM bid results: L1 and quoted price ranges, quarterly trends, price-vs-quantity patterns, bidder history and winners.

Yes. GeM historical bid analysis on each product shows the all-time L1 winner, along with the winners behind the minimum and maximum L1 prices.

Outlier bids are flagged on the price curve so you can review them separately.

Yes. Organisation Insight shows what a department procures, how often, in what quantity and value, and which competitors bid there.

Yes. Competitive bidders participating in an organisation’s tenders are listed, giving you government tender competitor analysis at department level.

It matches GeM previous bid results and eProcurement tenders to your product portfolio and highlights those you didn’t bid on, in current organisations and in new buyers.

Yes, by bid number, product keyword, buyer organisation, winner, state and organisation.

Share is based on tender wins across your products compared with competitors, so GeM competitor analysis shows where you lead and where you trail.

Yes. Company Insight supports multi-rival GeM competitor bid analysis, side by side on participation, wins, win rate and won value.

Yes. Every view in the GeM bid analysis software exports to PDF and Excel.

Pricing for our GeM tender analytics software is customised by portal coverage, portfolio size and users. Request a quote above.

Only users in your company workspace, based on the roles you assign.

QuickBid discovers, analyses and prepares tenders. QuickLens is government tender analytics software that analyses prices, competitors, buyers and performance. Together they cover the full bid lifecycle.

Yes. QuickBid Manpower extracts tender requirements and prepares submission-ready annexures and compliance workflows.

QuickBid Manpower is GeM manpower tender software, optimised exclusively for manpower bids on the GeM portal.

GeM manpower outsourcing services (fixed remuneration, man-days and minimum wage), security manpower, horticulture, sanitation, facility management and DGR empanelled ESM security services.

Many GeM manpower tender workflows are processed within ~60 seconds, depending on tender complexity.

Yes. It validates compliance requirements, document checklists and qualification conditions with up to 98% accuracy before submission.

QuickBid has the operational capacity to prepare 500+ GeM manpower tenders a day for high-volume participation teams.

Absolutely. QuickBid Manpower is designed to help high-volume teams bidding for GeM manpower outsourcing services scale participation beyond manual operational limits.

In most tenders, GeM manpower bid calculation starts from the applicable minimum wage for each skill category. The minimum wages in GeM portal bids usually follow the central or state notification named by the buyer, often with a variable dearness allowance, since VDA in manpower contracts is typically revised twice a year. Statutory costs come next, and EPF ESI bonus calculation is done on the wage base the tender defines. The agency service charge is added, then GST on manpower services, usually at 18%. The buyer's manpower price bid format sets out how each component must be shown.

Many manpower bids carry a buyer condition setting a minimum service charge, and a GeM service charge 3.85% floor is a figure often seen in recent bids. The exact rule depends on the bid document, so always check its additional terms. Separately, a quote that puts L1 below minimum wages or statutory contributions is usually treated as unviable and rejected, which is why many bidders quote the same lowest permissible service charge.

Files are encrypted with AES-256 and AES-256-GCM and are never accessible to third parties.

Create your company profile once, configure your target regions and categories, and QuickBid Manpower prepares submission-ready tenders for you every day.

QuickTakeoff is upcoming AI quantity takeoff software and BOQ software for bidders. It will analyse engineering drawings, build 3D models, generate material takeoffs, optimise material use and produce cost estimates and BOQs.

QuickTakeoff is in development. Join the early-access list and we will let you know as soon as it is ready.

QuickTakeoff will estimate the material a job actually needs and plan cutting and nesting so less is lost to scrap and wastage — lowering both cost and bid price.

Yes. QuickTakeoff will convert 2D engineering drawings into interactive 3D models for deeper analysis.

Yes. QuickTakeoff will work as bill of quantities software as well as a takeoff tool, generating structured bills of quantities and materials that you can use directly in tender pricing.

Raw materials, labour, scrap and wastage, manufacturing, fabrication and other relevant project cost heads.

Bidders in EPC, AEC, infrastructure and manufacturing who price tenders from engineering drawings and want faster, more accurate estimates. For contractors, it is being built as construction estimation software that India's tender teams can use from drawing to BOQ.

Bidders usually prepare the BOQ for tenders by hand: a quantity takeoff from drawings, rate analysis for each item, then entering the BOQ in GeM or on the tender portal in the format the buyer asks for. QuickTakeoff is being built to take the manual effort out of the takeoff and cost estimation, ending in a structured BOQ for tender pricing.

Yes. QuickBid Systems is building QuickTakeoff as quantity takeoff software that India's EPC, infrastructure and manufacturing bidders can use to price tenders from engineering drawings, with BOQ software built into the same workflow.

QuickProcure is AI tender evaluation software for government departments, PSUs and private organisations. It supports NIT and RFP drafting, bidder eligibility verification, technical and financial bid evaluation, comparative statements, Tender Committee proceedings and the Letter of Award in one platform, as e-procurement software for government and private buyers that keeps officials in control.

No. QuickProcure drafts documents and flags findings for review. Eligibility, scoring, ranking and award decisions are always recorded by authorised procurement officials, and every AI finding links to the source clause and bidder document so it can be checked.

Single-, two- and three-packet tenders, so two-bid system evaluation of technical and financial packets is covered. Supported methods include L1 determination, LCS, QCBS evaluation and H1. Workflow stages and approval hierarchies can be configured to match your procedures.

Yes. Its tender document generation produces first drafts of NITs, RFPs, BOQs and corrigenda. Your team reviews, edits and approves every document before it is issued.

It flags common gaps such as stamp paper requirements, authorised signatory checks, unfilled annexures, unsigned documents and missing HSN codes. It also helps detect duplicate or altered documents and verify UDIN, CIN, GSTIN, PAN and Udyog Aadhaar details where applicable.

Yes. Use the standard workflow or configure stages, user roles, designations and approval hierarchies — from briefing note and Finance vetting through Tender Committee proceedings to acceptance by the Tender Accepting Authority and contract award.

QuickProcure is deployed on a dedicated cloud account for your organisation. Data access, security and handling are set up to your requirements, with role-based access control and audit trails.

Access follows role-based permissions, so users only see the documents and take the actions allowed for their role. Relevant actions and evaluation activities are recorded in audit trails.

Yes. Tender Committee reports can be signed with a Digital Signature Certificate (DSC) where this is enabled in your configured workflow.

QuickProcure does not certify compliance. Its source-linked findings, audit trails and committee records are designed to support the documentation trail expected under GFR 2017 and CVC guidelines, while your officials remain responsible for applying the rules that govern each tender.

Look for findings you can trace back to the bidder document, support for your tender formats and evaluation methods, approvals that follow your hierarchy, and records your committee can rely on. QuickProcure is tender evaluation software for government buyers built around those needs, and a Proof of Concept on your own tenders is the best way to judge the fit.

You can choose from supported third-party models such as ChatGPT, Gemini and Claude, or QuickBid’s own trained model, depending on your requirements and deployment configuration.

Yes. QuickProcure’s Proof of Concept has been performed by RailTel, and we can run one on your own tenders and workflow before you commit.