What is Compliance statement?

What is a compliance statement?

A compliance statement is a document in which the bidder goes through the tender’s specifications or conditions one by one and states whether the offer complies. It is often laid out as a table, known as a technical compliance matrix or compliance sheet.

It is usually part of the technical bid. It does not replace the technical bid; it is a map that tells the evaluators where each requirement is met and where the proof is.

Compliance statement and deviation statement

A deviation statement lists the points where the offer does not match the tender, with the bidder’s alternative. Some tenders ask for both documents, some combine them, and many ask for a “no deviation” declaration instead.

Buyers handle deviations in different ways. Depending on the tender, a deviation may be accepted, loaded in the price comparison, or treated as a reason to reject the bid. Read the tender’s clause on deviations before you list any.

What it usually contains

• The tender clause or specification number and its requirement
• The bidder’s response, such as “Complied” or the offered value
• A reference to the page of the datasheet, brochure or certificate that proves it
• Remarks or deviations, where the tender allows them

Tips for bidders

Avoid writing “Complied” against every line without proof. Evaluators check the reference, and a claim that the datasheet does not support can count against you.

Use the tender’s own clause numbering and wording, and give exact page references. If a requirement is unclear, raise it at the pre-bid stage instead of guessing in the compliance sheet.